How to Claim HRDF?

How to Claim HRDF?

HRDF claimable training scheme now is "HRD Corp Claimable Courses: Skim Bantuan Latihan Khas". The changes since 1 April 2021.

Newbie to HRDF claim?

Or, existing registered Employer (company) that long time did not submit for HRDF claim.

IMPORTANT!

  1. The company must submit a grant application on eTRiS at least one (1) day before the training starts.
  2. No more pay and claim later. HRD Corp. will direct payment to the training provider instead of paying the Employer (company) as per previous practice.

Let's walk you thru step-by-step how to submit your HRDF claim application.

Requirements:

(i) You are a Registered HRD Corp Employer.
(ii) The training provider is a Registered HRD Corp training provider.

Required Documents:

(i) Training course quotation or invoice.
(ii) Training course content outline.
(iii) Training course schedule or training date.
(iv) Trainer profile. The trainer must be at least TTT certified trainer, or HRD Corp accredited trainer.

Steps to submit a training grant application for HRD Corp Claimable Courses on eTRiS

Step 1: Log-in to Employer's eTRiS account.
(i) Click here to log-in to eTRiS.

(ii) Enter your username or MyCoID and password.

hrdf-claim-step01
Step 2: Click on the "Application" icon.
--> "Application" icon.
hrdf-claim-step02
Step 3: Click on the "Grant" folder on the left side under "Applications"
--> " Grant" folder.
hrdf-claim-step03
Step 4: Click on the "Apply Grant" sub-folder on the left side under the "Grant" folder.
--> "Apply Grant" sub-folder.
hrdf-claim-step04
Step 5: Click the "Apply" button at the bottom.
In this section, you can check your levy information. How much levy balance and grant balance?

You can not apply for the grant if your levy balance is insufficient for the training fees.

hrdf-claim-step05
Step 6: Select "Scheme Code" .
Choose "HRD Corp Claimable Courses: Skim Bantuan Latihan Khas" as a scheme code.

Then, click the "Apply" button.

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Step 7: Select "Immediate Officer".
Choose your immediate officer.

Then, click the "Next" button.

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Step 8: Select "Training Provider".
Search for training provider "Training Provider Name" or "MyCoID".

Then, click the "Next" button.

hrdf-claim-step08
Step 9-a: Select "Course Title".
Choose the training from the list.

HRD Corp Focus Area, choose "Not Applicable"*.

*If the training is not related to Industry 4.0, Green technology, FinTech, Smart construction, Smart farming, Aerospace industry, Blockchain, Future Technology, Micro-credential.

hrdf-claim-step09
Step 9-b: Select "Type of Training".
Choose the type of training from the list.

  • a. Public means training open to all companies to join
  • b. In-House means training only for your company
  • c. Remote online training means live training via Zoom
  • Enter all the required programme details. Refer to the training content provided by the training provider.

    Then, click the "Next" button.

    Step 10: Enter "Training location".
    Choose the training location from the list.

    Enter all the required details of training. Then, click the "Next" button.

    hrdf-claim-step10
    Step 11: Select “Level of Certification”.
    Choose “Certificate of Attendance”.

    Tick “Yes” on practical/ Hand-on.

    Then, click the "Next" button.

    hrdf-claim-step11
    Step 12: Click "Add Batch".
    Enter one (1) at batch no. if only train a group of employees.

    Then, click the "Save" button.

    hrdf-claim-step12
    Step 13: Click "Add Trainee Details".
    In this section, you will input the participant details (Trainee).

    Important! The participants (Trainees) must be under the company (Employer) payroll.

    Step 13-a: New window pop-out

    13a,b-i After clicking "Add Trainee Details", the new window will pop-out for you to enter all the required details of participants.
    hrdf-claim-step13a
    Step 13-b: Enter participants details
    13b-ii. Click "Add" for more participants.

    13b-iii. Once all the participants' details are entered, click the "Save" button at the top left.

    hrdf-claim-step13b
    Step 13-c: Pop out window closed
    13c. The pop-out window will close.

    Then, click the "Next" button.
    hrdf-claim-step13c
    Step 14: Enter "Training Fees" and "Allowance" .
    Enter all the required details of the training estimated cost.

    Then, click the "Save" button.
    hrdf-claim-step14
    Step 15: Complete the "Declaration form".
    Tick for acknowledgement & declaration of Employer.
    hrdf-claim-step15
    Step 16: Add Attachment "Required Documents".
    This is the last section of a grant application.

    Enter the description for the file you are going to attach. And, Select the files to attach.

    Click "Add Attachment" for additional documents.

    Click the "Save" button.

    Then, click the "Submit Application" button.

    hrdf-claim-step16

    The preferable document file format is a PDF file. Required document checklist:

    1. Course Fee quotation/ information
    2. Course Content outline with a training date
    3. Trainer’s CV
    4. Consumable Materials (if claim allowance)
    5. Hotel quotation (if applicable)

    Congratulation! You have successfully submitted your new grant application. Be patient and wait for approval.

    HRDF/ HRD Corp’s grant officer will review your application. The grant officer will ask for queries if additional information is needed. Please respond to the question if asked.

    Your HRDF claim application status can check on eTRiS.

    Once training ends, the training provider will submit a claim for training fees; and the company will submit a claim for allowance if applicable.

    Source: HRD Corp. Grant Helper v2022, FAQ HRD Corp Claimable Courses version 5, and users’ feedback.

    Does These HRDF Claim Guides Helpful?

    We notice that many clients are still unaware of the changes in HRDF claims.

    An important note is:

    " Apply for a grant BEFORE BEFORE training day!"

    The same message goes for newly registered employers (companies) with HRD Corp.

    Because a claim only can proceed for the “APPROVED GRANT” after the training is done.

    I wish you a Happy and Smooth HRDF claim process!

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    Do you have any questions about these step-by-step guides on how to claim HRDF? Let us know in the comment section below!

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    About the Author
    SYChong is an ISO auditor and consultant here at NakTraining.com. She holds 20 years of experience in QAQC and implementing ISO 9001, ISO 14001, FSC CoC, and EICC/RBA in organizations.

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