How to Claim HRDF?
HRDF claimable training scheme now is "HRD Corp Claimable Courses: Skim Bantuan Latihan Khas". The changes since 1 April 2021.
Newbie to HRDF claim?
Or, existing registered Employer (company) that long time did not submit for HRDF claim?
IMPORTANT!
- The company must submit a grant application on eTRiS at least one (1) day before the training starts.
- No more pay and claim later. HRD Corp. will direct payment to the training provider instead of paying the Employer (company) as per previous practice.
Let's walk you thru step-by-step how to submit your HRDF claim application.
Requirements:
Required Documents:
Steps to submit a training grant application for HRD Corp Claimable Courses on eTRiS
(ii) Enter your username or MyCoID and password.
You can not apply for the grant if your levy balance is insufficient for the training fees.
Then, click the "Apply" button.
Then, click the "Next" button.
Then, click the "Next" button.
HRD Corp Focus Area, choose "Not Applicable"*.
*If the training is not related to Industry 4.0, Green technology, FinTech, Smart construction, Smart farming, Aerospace industry, Blockchain, Future Technology, Micro-credential.
Enter all the required programme details. Refer to the training content provided by the training provider.
Then, click the "Next" button.
Enter all the required details of training. Then, click the "Next" button.
Tick “Yes” on practical/ Hand-on.
Then, click the "Next" button.
Then, click the "Save" button.
Important! The participants (Trainees) must be under the company (Employer) payroll.
Enter the description for the file you are going to attach. And, Select the files to attach.
Click "Add Attachment" for additional documents.
Click the "Save" button.
Then, click the "Submit Application" button.
The preferable document file format is a PDF file. Required document checklist:
- Course Fee quotation/ information
- Course Content outline with a training date
- Trainer’s CV
- Consumable Materials (if claim allowance)
- Hotel quotation (if applicable)
Congratulation! You have successfully submitted your new grant application. Be patient and wait for approval.
HRDF/ HRD Corp’s grant officer will review your application. The grant officer will ask for queries if additional information is needed. Please respond to the question if asked.
Your HRDF claim application status can check on eTRiS.
Once training ends, the training provider will submit a claim for training fees; and the company will submit a claim for allowance if applicable.
Source: HRD Corp. Grant Helper v2022, FAQ HRD Corp Claimable Courses version 5, and users’ feedback.
Does These HRDF Claim Guides Helpful?
We notice that many clients are still unaware of the changes in HRDF claims.
An important note is:
" Apply for a grant training day!"
The same message goes for newly registered employers (companies) with HRD Corp.
Because a claim only can proceed for the “APPROVED GRANT” after the training is done.
I wish you a Happy and Smooth HRDF claim process!
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Do you have any questions about these step-by-step guides on how to claim HRDF? Let us know in the comment section below!
Hi, Thank you for the clear guide line on how to claim HRDF. its indeed very helpful to me, appreciate it.
1. But, upon checking the approval, may i know how long does it takes?
2. its stated that we can always check the approval grant from HRDF claim application status, but for claim, its only submit claims, search / withdraw claims and report. I have no idea where to check, appreciate if you can highlight this to me, many thanks!!
3. To reconfirm, after the training, training company will directly claim from ours HRDF, right? is there a case where the claim is failed and company have foot up themselves? how high is the possibility?
Great to know that it helps for you 🙂
1. Grant approval within 24 hours; however, sometimes, it might take longer. So, we advise an employer to submit the grant application as early as possible.
–> https://hrdcorp.gov.my/wp-content/uploads/2023/01/Conditional-Grant-Approval-Infographic.pdf
2. You and the training provider will receive an email once the grant application is approved. As per HRD, the application status is available on the employer’s dashboard, email, and e-TRiS inbox.
–> https://hrdcorp.gov.my/wp-content/uploads/2022/07/HRD-Corp_Claimable-Courses_Grant-Helper.pdf
3. The training provider must submit all claims 6 months from the training date with the necessary signed documents. As of our experience now, we have received payment from HRD for all the approved grants.